January 14, 2021

Holy Trinity Council Meeting Minutes

Thursday, January 14, 2021

Held online via Zoom 6pm

Present: Tim Krick, Cristina Dolcino, Judy Evans, Linda Edwards, Paul Karl, Julie Moore, Krissy Thistleford, Dave Smith. Also attending for part of the meeting were nominees for 2021 council: Kristen Crawford and Erlinde Beliveau.

We Gather In God’s Name Opening Prayer

  1. Blessings
  2. Introductions of nominated Council Members
  3. Thank You Cards
  4. Meeting minutes Dec. 17, 2020 - approved on line

We Celebrate and Give Thanks for the Past

  1. Treasurer Report
    • See attached report.
  2. Secretary Report
    • Property: Hackworth Fire and Security will be installing the new fire alarm system starting Monday. This work will probably take several weeks to complete and there will be some significant disruptions in places. Dave M. encourages everyone to be flexible and give them as much priority as possible as the work progresses.
    • Streaming equipment: On December 18, Nic from New England Mobile Audio installed two cameras and live streaming equipment in our Sound System booth. Nic came in twice after the initial installation, to tweak settings and to install an ethernet cord into the computer for faster bandwidth while streaming. We are in the process of adding on-screen text to better aid the viewer, having only tested out the feature last Sunday. Mark is having fun working with the new equipment and is continuing to learn more about what the setup can do for Holy Trinity.
  3. Pastor’s Report
    • See attached report.
    • Recognition of outgoing Council members.
  4. Ministry Team Reports
    • Serve the Lord - Paul
      • Social Ministry: Bonnie S. has decided to continue with Dover Friendly Kitchen through the pandemic. She is considering using SignUpGenius for Dover Friendly Kitchen signups; Pastor will speak with Mark about logistics of how that could work.
    • Grow in Faith - Julie
      • Pastor and Faith have started discussing ideas of things to do for families during Lent.
    • Come Together - Rebecca
      • No report.

We Seek God’s Direction for our Church

  1. Annual Meeting Details:
    • Proposed Ministry Allocation Plan (MAP)
      • Discussion of proposed ministry allocation plan.
    • Adult Forum presentation (Wed. Jan. 20, 7pm) on Zoom
      • Linda will record a brief overview video to play during offering on Sunday the 17th.
    • Agenda
      • Pastor will talk for a few minutes about visioning for the future.
      • Accepting the minutes of special congregational meeting and semiannual state of the church address
      • Votes: MAP, Synod Assembly delegates.
    • Church members to recognize
    • Voting process
      • Since none of the votes planned need to be secret, and would be done by show of hands if we were in person, we will plan to vote by show of hands over Zoom. Quorum will be determined by asking voting members to put their name in the chat.
    • Help
      • Cristina and Judy will be in the building to help with logistics and run the meeting.
  2. Pastor’s sabbatical anticipated date, the process
    • Pastor is hoping to take his sabbatical ~summer 2022
    • He is planning to apply for a grant through the Lilly Endowment, up to $50,000, to help defray costs for himself and the church. He has put together a team to help in the planning of the sabbatical, including help with the Lilly application and help securing other sources of funding should that not be granted. The team currently consists of Mark Edwards, Vicky Krick, Jo Whiting, Wendy Myers, and Mark Beliveau.
      • The application is due in April; he will find out if he received a grant in August.

We Look to the Future

  1. Upcoming calendar review (next two months)
    • Council Meetings: Thursday, Feb. 11, 2021, Thursday, March 11, 2021
    • Adult Forum - Budget Presentation- Wed. Jan. 20 at 7pm (Zoom)
    • Annual meeting - Sunday, January 24, 2021 at 11:00am (Zoom)

Closing Prayer