Media Policy for Holy Trinity Lutheran Church

Adopted June, 2015

Media (photos, video, audio) of congregation members bring our congregation to life, providing a window in to the vitality and friendliness of our community as it gathers on Sunday morning and all through the week. To respect the privacy rights and concerns of members and protect the safety of children pictured, Holy Trinity established this Media Policy. 

In most general terms: media of adults engaged in congregation activities and used to report on congregational events may be used without seeking permission. In these cases, it is always prudent and we will strive to let the people in the media know that the media may be used by the congregation. 

Here are common-sense guidelines and resources for the Holy Trinity media administrator to help address these issues. The Holy Trinity media administrator is anyone who can circulate church media to an audience outside the church either via the web or printed material 

Media Guidelines for Holy Trinity

Those responsible for Holy Trinity media (photos, videos, audio material, and in print) have the ultimate responsibility to follow and enforce these guidelines:

  • We do not publish media of children under 18 years old without prior written permission from the parents/guardians per the release form attached.
  • We try not to post or publish anything that would be embarrassing, objectionable or hurtful to anyone in the media. If we know someone is shy about such things, we ask them before posting or publishing the media. 
  • We do not put names as captions with media  (except for pastors/staff or other adult members who have given expressed written consent)
  • We will gladly provide credit to who originated the media if desired, and we would certainly honor any copyright wishes or restrictions.
  • We will gladly remove any media immediately upon request.

Guidelines for [those writing] news stories in church publications (online and in print)

  • Do not intrude into anyone's solitude, seclusion or private property without permission.
  • Do not publish (whether by photos or stories) private information without permission.
  • Do not print any photo or story that presents the subject in a false light.
  • Do not appropriate any photo of any person for any commercial use (such as advertisements, or even for illustrations months after the news event) without permission.
  • In addition, unlike the public media, church papers generally follow the rule of not publishing photos or stories that present people in a negative light, even if the facts warrant such coverage.