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Between coordinating ministry tasks, writing the Sunday bulletins and weekly newsletters, and taking calls and emails, the Church Office will help you stay up to date with everything happening at Holy Trinity.
Holy Trinity's current Office Coordinator is Mark Donahue
If you stopped by my office over the last month, you may have noticed something intriguing on my desk. It’s brought on some interesting conversations and insight into the past of Holy Trinity, and I’ve learned so much about Holy Trinity’s 60-year history in one short month.
Working with the Church Council Secretary, we discovered thousands of photographs hidden in the music office and in the basement. These photos vary between the new Sanctuary construction, anniversary celebrations, Calumet trips, Confirmation classes, the Steeple installation, newspaper clippings, and artwork of Holy Trinity. Last but not least, I found photos and articles dating back to 1957 when Holy Trinity was first established, including a photo of Holy Trinity’s very first bulletin on October 27, 1957, when the church was dedicated.
The task: To scan every photo and save them to the office computer as a backup. In the beginning of August, I began scanning the photos immediately after Pastor George left for Tanzania. As of this week, I’m less than 50% done with the project. I’ve estimated there are around 4,000 photos I need to scan, and 1,200 photos have been scanned so far. I’m aiming to finish by the end of the September, earlier if possible, because I want to share all of the photos with you!
Beginning mid-to-late September, I will begin a new weekly blog titled: “The Weekly Photo Remembrance”. Every week until the end of the year, I will hand pick one photo from the last 60 years of Holy Trinity. These photos can be viewed in multiple ways:
· The Weekly Email Blast linked to our webpage
· The paper copy of The Tidings (2 photos per issue)
· On Facebook every Saturday
All of these photos are stunningly beautiful, and I cannot wait to share them with you. As the idiom states, “A picture is worth a thousand words”, but by the end of the month, I’ll be finished with the equivalent of a novel.
On Sunday, August 13, seconds after Pastor Grace read a prayer for the victims of Charlottesville, VA, a heart-shaped reflection appeared on the wall while she was delivering her sermon. It was an uplifting sign from the Holy Spirit that our Lord is always watching over us.
I have to apologize for not sending out an article from the Church Office since April. There hasn’t been anything noteworthy since then. However, I have been working on on a two minor projects, both completed and unfinished.
In the weekly Tidings email blast, when you click “READ MORE”, you’ll notice a new addition at the top of the page. This new addition is a summary written custom for that specific team, which includes a photo representing the team’s message and purpose. For instance, the library team has a photo of the church library as their blog photo. If you belong to any of the teams that typically send Tidings articles, take a look at your team’s blog and let me know if you have any ideas or edits to make.
Fairly shortly, and hopefully within the next month, I will be adding a Table of Contents into the Tidings’ email blast. The new Table of Contents will be pasted towards the top of the email blast and will list is everything included in the weekly email blast.
“The simple believe everything, but the clever consider their steps.” Proverbs 14:15
One of my weekly duties in the office is tasked with making sure we have worship assistants scheduled for the Sunday worship service. Some of these assistants are Lectors, Liturgical Deacons, Sound System operators, Acolytes, and Chalice Bearers. On a weekly basis, I make sure everyone in these positions receive an advanced notice by email that they are scheduled to serve, as well as finding replacements in case someone is unable to attend service that day. Doing all of this is a piece of cake, but the hardest part of the Worship Assistant Schedule is deciding who should work on specific Sundays. It’s not my job to do that part. Dave Reinhard has been graciously organizing the initial schedule for years, but for him, it’s very time consuming.
At the end of February, I discovered a new website called “Sign-Up Genius”, thanks to Scott Carson. This website consists of a user-created survey to help you sign-up for events created by the event leader. When the link is sent out to a group, a user can simply check the box of the position they want to serve on any specific Sunday, and simply press submit. Over the last month, I created a free account and played around with the website, creating a Worship Assistant sign-up sheet for June, July, and August.
I’m confident to say that this will make scheduling easier for the entire congregation. I cannot guarantee that you will be picked for that day, since we don’t want the same person to be the Lecter every week, for instance. This new website will be a test to see if this does make my job and Dave’s job easier. If we find there are unforeseen problems with doing our Worship Scheduling this way, then we will stop using “Sign-Up Genius” and go back to the old way of scheduling. My main goal is the same as always: to make sure everyone gets a turn on the schedule at least once or twice.
I will be emailing out a link to the congregation after Easter. Beginning in May, I will work on my normal routine with Dave on setting up the Worship Schedule.
There have been a few questions I’ve received about the new weekly format of The Tidings. In order to clear things up, here are a few specifics:
Q: I don’t have access to the internet. I prefer this in paper form. How will that work?
A: If you have a church mailbox and visit on a regular basis, all articles will be printed out for you on a weekly basis. Be sure to check your mailbox when you’re here. If you are homebound, or cannot go to worship on a regular basis, I will mail you the Tidings twice-a-month. Paper copies will not have color or clip-art, but you will be able to receive all information from The Tidings in a timelier manner.
Q: What is the deadline to submit articles?
A: There is no specific deadline. If you have an article to send me, send it when you can, and it will be included in the next weekly email. Team Leaders, the Council President, and Pastors will each have a set week where articles are due. An email has already been sent out to all current team leaders about their specific due date.
Q: Will there be pictures?
A: Clip art for all articles has been eliminated. However, if you have a photo of a Holy Trinity event, I will be able to include it.
Q: If I miss a week, can I read previous articles?
A: Of Course! If you go to the blogs section of the website, you can read all of the past articles from any team.